Terms and Conditions

These Terms and Conditions ("Terms") govern your attendance at RuneFest 2024 (the "Event"). These Terms should be read in conjunction with our Privacy Policy. Please read these Terms carefully and, in particular, paragraphs 9 and 13 regarding how we will handle your personal data in relation to the Event. By purchasing Tickets (defined below) and/or participating in the Event, you acknowledge that you have read and agree to these Terms and our Privacy Policy. This Event is owned, hosted and organised by Jagex Limited of 220 Cambridge Science Park, Cambridge, England, CB4 0WA ("we", "us" or "Jagex") and will take place at NEC Birmingham (the "Venue") on 7th and 8th September 2024. We may amend these Terms at any time by publishing the updated Terms on our website.

If you have any questions about these Terms or the Event, please contact support@runefest.com.

What is the Event?
1. RuneFest is an exciting live event organised for fans of RuneScape where attendees can immerse themselves in the world of the game, meet fellow fans, participate in activities and enjoy various attractions related to the game.
2. RuneFest also runs alongside the Insomnia Gaming Festival ("Insomnia"). Ticketholders for the Event will also be granted entrance into Insomnia.
3. There is also the opportunity for attendees over the age of 16 to camp at Insomnia for an additional fee ("Camping").
4. Insomnia and Camping are not run by Jagex and are subject to additional terms and conditions that are available here.
5. The Event's operating hours, schedules, floor plans, exhibitors, vendors, guests and speakers are subject to change or cancellation without notice. Activities and attractions at the Event are subject to availability and access is not guaranteed for all attendees.
Who can attend the Event?
1. Anyone can purchase a Ticket to the Event, however, we reserve the right to deny entry to individuals that have been banned from attending Jagex events or who we reasonably believe are under the influence of any substances, or where we believe that that they intend to be disruptive or deliberately breach these Terms or our Rules.
2. Tickets will grant entry for the full duration of the Event. There are no Tickets available for individual days of the Event.
3. If you have any access requirements or concerns regarding any special effects at the Event (for example, lighting, sound or audio-visual effects), please contact us at support@runefest.com prior to purchasing your Ticket.
How old do I have to be to attend the Event?
1. Any individual under the age of 16 (a "Minor") must have their own Ticket and must be accompanied by someone over the age of 18 (their "Guardian") at all times. Guardians are responsible for Minors in their care, including their compliance with these Terms and our Rules.
Where do I get tickets to the Event?
1. You can purchase tickets to attend the Event via See Tickets ("Tickets"). Only Tickets purchased via See Tickets are valid and will allow admission to the Event. Tickets purchased from unauthorised third parties will be void and may be revoked without refund or compensation.
2. The first 500 tickets ("Earlybird Tickets") will be available for £150 plus See Tickets booking fees. After the Earlybird Tickets are sold. the remaining tickets will be £175 plus See Tickets booking fees.
3. Children under the age of 6 can attend the event for free but must still obtain a Ticket via See Tickets.
4. Attendees who require assistance or care may be accompanied by a designated carer. Carers accompanying attendees with special needs or disabilities are eligible to receive a complimentary ticket via See Tickets. Proof of carer status may be required when redeeming these tickets.
5. You will be emailed a booking confirmation and your Ticket at the email address which you used to purchase the Ticket via See Tickets.
6. Tickets are sold on a first-come, first-served basis and may be restricted to a maximum number of Tickets per person. Any restrictions on the number of Tickets that can be purchased will be notified to you at the time of purchase.
7. All Ticket purchases are final, non-refundable and non-transferable.
8. You may not combine a Ticket with any hospitality, travel or accommodation service and/or any other merchandise, product or service and you are not permitted to offer Tickets as an incentive or prize in a promotion or competition.
9. We reserve the right to cancel or postpone the Event for any reason. We will not be responsible for any costs, damages, fees or expenses incurred by you as a result of such cancellation or postponement.
10. Ticket holders will have the opportunity to pre-order RuneFest 2024 merchandise which can be collected at the Event. Details of how and where to collect any pre-ordered merchandise will be emailed to you at the time you place your order.
How do I attend the Event?
1. You must present your Ticket in order to gain entry to the Event. Each Tickets grants entry for one Person and cannot be used once redeemed.
2. Ticket holders may be requested to present a valid form of photo ID matching the name on the ticket in order to enter the Event.
3. We reserve the right to refuse admission for security and safety reasons, for example where we have previously banned you from attending our events or where we reasonably believe that you intend to be disruptive or deliberately breach these Terms or our Rules.
4. For security, we reserve the right to search your belongings prior to entry of the Venue. If you are found to be in possession of any dangerous items or items which are in breach of our Rules (defined below), these items may be confiscated and we may refuse admission to the Event.
What if the Event is cancelled or rescheduled?
1. If Jagex needs to cancel the Event, you will be entitled to a full refund of the price you paid for your Ticket.
2. If Jagex needs to reschedule the Event to a different date or venue, your Tickets will automatically be transferred to the rescheduled Event. If you are no longer able to make the Event because of the changes, you will be entitled to apply for a full refund of the price you paid for your Ticket.
3. In both cases, we will only refund the actual Ticket price paid by you when purchasing your Tickets from the See Tickets website. We are not liable, and will not reimburse you, for any additional costs that you may incur as a result of the Event being cancelled or rescheduled. For example, Jagex is not liable for any travel or accommodation costs that you have incurred.
4. These are the only situations where you will be entitled to a refund of your Ticket price. If you are unable to make the Event for any other reason, you will not be entitled to a refund. Please ensure that you are able to attend the Venue on the relevant dates before purchasing a Ticket.
What rules apply to me when I attend the Event?
1. You agree at all times in connection with the Event to comply with:
  1. These Terms.
  2. Our RuneFest 2024 Code of Conduct.
  3. All applicable laws.
  4. Any other instructions, rules or policies relating to the Venue or the Event.
  5. (together, the "Rules").
2. You acknowledge and agree that you are responsible for your compliance with the Rules at all times and Guardians are also solely responsible for any Minors in their care.
3. We have a zero tolerance policy for breaches of our Rules and we reserve the right to remove you from the Event and ban you from future events if you breach our Rules. You will not be given a refund if you are refused entry or ejected due to your own behaviour and/or your failure to comply with these Terms.
4. You also agree to comply with the Insomnia terms and conditions which can be found here and any rules of the Venue. Any breach of the Insomnia terms or the Venue rules will also be treated as a breach of our Rules.
5. The purchase of your Tickets is also subject to SeeTicket's terms and conditions which can be found here.
What can I bring with me to the Event?
1. You will need to have your ticket and a valid form of photo ID in order to enter the Event.
2. Cosplay and props related to RuneScape are also encouraged, however, any items that we believe could be dangerous to the safety of other attendees or otherwise disrupt the Event will not be permitted.
3. At all times you must wear proper attire, including shoes and shirts. We reserve the right to deny entry or remove from the Event anyone wearing inappropriate attire or attire that could detract from the Event, in our sole and absolute discretion.
4. All personal property brought to the Event is done so at your own risk. Jagex is not responsible for any loss or damage to any personal property that you bring to the Event.
Will I be filmed or photographed while I am attending the Event?
1. The Event will be video recorded and photographed by professional photographers commissioned by Jagex. You understand that we need to do this to share the Event with those who were unable to attend in person and to include these images and videos in promotional materials. Our filming team have been instructed to only take general pictures of the Event, but we cannot prevent that you might feature incidentally in any imagery captured and used.
2. If the photographer/camera person wants to take imagery with you as the principal subject for a photo, video or interview, they will first ask for your permission.
3. By attending an Event you are giving permission to Jagex to use any images or videos of you at the Event without the payment of any fee. These images and videos may be used within any film, photograph, audio and/or audiovisual recording for the promotion and publicity of the Event and for Jagex's general promotional and business purposes.
4. You also agree that you may appear in filming by the police or security staff which may be carried out for the security of attendees or the prevention of crime.
Can I be removed from the Event?
1. We reserve the right to remove you from the Event if:
  1. You have breached our Rules.
  2. You conduct any illegal behaviour.
  3. In our reasonable view, you act in a way which is harmful, unsafe, offensive or otherwise disruptive to the Event and other attendees of the Event.
Can I purchase alcohol at the Event?
1. Yes, you will be able to purchase alcohol at designated areas within the Event which will be served subject to the Challenge 25 policy. While alcohol can be purchased at the Venue, please drink responsibly and ensure you follow our Rules. We have a zero tolerance policy for drunken, disruptive and harmful behaviour. You are not permitted to bring your own alcohol into the Event or to consume any purchased alcohol outside of the designated areas.
Can I sell items at the Event?
1. No, only approved vendors and exhibitors are permitted to sell items at the Event. You must not attempt to sell goods or services of any kind or attempt to carry out any other commercial activity without our prior written consent.
Will you use my personal data?
1. Yes, we will use your personal data in the following ways:
  1. To register your Ticket purchase and permit your entry to the Event.
  2. To respond to any queries that you send to us at support@runefest.com.
  3. Where you are included in any photos or videos (see "Will I be filmed or photographed while I am attending the Event?" above).
2. For further information about how we process personal data, please see our Privacy Policy.
Other legal terms
1. You acknowledge that all personal property taken to the Event is at your own risk and Jagex is not responsible for any damage or theft to your property. Please do not leave your possessions unattended at the Event.
2. Jagex will not be liable for any loss or damage resulting from events outside of its control including fire, storms, acts of God, air conditioning or heating failure, theft, bomb threats, roof leaks, other attendees participating in the Event.
3. Limitation of Liability. You are solely responsible for your own safety and security whilst attending the Event and Jagex shall not be liable for any loss or damage suffered by you at the Event. Nothing in these Terms excludes or limits Jagex's liability for death or personal injury caused by its negligence, fraud or any other liability that cannot be excluded or limited by law.
4. You agree to pay Jagex all losses, costs and expenses suffered by Jagex arising from your breach of our Rules or any property damage caused by you.
5. No failure or delay by Jagex to exercise its rights under these Terms shall amount to a waiver of that right nor shall it prevent or restrict the further exercise of that or any other right by Jagex.
6. These Terms shall be governed by the laws of England and Wales, although if you are a resident elsewhere you will retain the benefit of any mandatory protections given to you by the law of that country. If Jagex or you wish to take court proceedings for any reasons, this must be done so within the courts of England and Wales.
7. If any provision or these Terms is, or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of these Terms.
8. If any dispute arises under these Terms or our Rules we will attempt to settle it. To this end we shall use its reasonable endeavours to consult or negotiate in good faith, and attempt to reach a just and equitable settlement that is satisfactory to both you and Jagex. Although this does not restrict your rights to pursue court proceedings, if we are unable to settle any dispute by negotiation within 21 days, the parties may attempt to settle it by mediation.
9. These Terms (along with all other terms and conditions referred to within these Terms) constitute the entire agreement between you and Jagex in relation to the Tickets, the Event and the Venue, and supersede any previous terms and conditions, agreement or arrangement relating to the same.